Privacy Statement

We take your privacy seriously

The Botany Bay City Council makes some use of website data that directly or indirectly identifies users. We take great care with practices that affect personal privacy.  Generally, any personal information you provide to Council will only be used and/or disclosed for the Council’s purpose, unless you consent to another use or disclosure, in emergencies or as otherwise required or authorised by law. 

Accountability

The staff who maintain and operate the Council’s website are subject to the Privacy and Personal Information Protection Act 1998 and Councils Privacy Management Plans.  

Data collected by the Council

Data that in some way identifies the user is gathered during interactions with Councils websites, including:

  • Aggregated analytic data about website usage. No personally-identifiable information is captured here. Generalised demographic information may be captured.
  • The last few pages visited by individual users will be stored and periodically deleted from the main database, but may continue to exist in the form of database backups. This information is only used to provide individual users with a list of links they visited recently. Only the Council, the Council’s software provider and the individual user may access this information. If this service is enabled on the website, individual users will be able to opt-out of it.
  • Any user-generated content that would typically appear on the website will be publically available. For example
    • user-submitted events,
    • community-directory entries,
    • comments and submissions to discussion forums.

This content will identify the user by their username or, at the discretion of the individual user, by their full name. Any personally identifiable information the user voluntarily enters in the content of these submissions (including information about other persons) will also be publically available.

  • User-generated content may be syndicated and shared across a variety of media through publically-accessible web services. This may include other OpenCities websites or services operated by third parties. A hypothetical example of this usage would be a smartphone application, developed by a third party, which aggregates user-submitted events from all OpenCities websites and alerts its users to nearby events that they may be interested in. 

Please note that user-generated content in this context expressly excludes the content of form submissions that are made for the purposes of conducting business with Council and where there is a reasonable expectation of privacy. Examples of such form submissions include; Contact Us, Employment Applications and requests for Council services. Only the Council, relevant Council agents, the Council’s software provider and the individual user may access this information. Content from these forms may be published in whole or in part where there is an obligation to do so (for example, if a development application needs to be advertised), when there is a reasonable expectation that it should be published, or when the user has requested that it be published.

Cookies

Like many websites, Botany Bay City Council manages some aspects of your connection to this website using a facility called a cookie, which identifies and recognises the computer but not the person using the computer, when you visit some parts of our websites.

Cookies are inactive pieces of information that a website transfers to an individual's hard drive for keeping records to make it easier to use our site by storing details about your preferences. Cookies cannot be shared with other websites. The use of cookies is an industry standard and you'll find that most major websites use them.

If you do not wish this to occur you can instruct your browser, by editing its options, to stop accepting cookies or to prompt you before accepting a cookie from the websites you visit. 

Data storage, use, disclosure and retention

All data described in the preceding paragraphs may be stored and archived for a period that is yet to be determined but is likely to be at least 1 year and quite probably 7 years. Unless stated otherwise, the data is used by the Council and staff involved with maintaining and operating the Council’s website for:

  • website and system administration, including monitoring to prevent security breaches
  • customising the website to meet user needs
  • evaluation, research and development.

Personally identified data may be disclosed to a third party only in circumstances where such disclosure is legally authorised, such as in the investigation of a criminal offence in compliance with a search warrant or subpoena.

Users 16 years and under

If you are aged 16 or under, you need your parent or guardian's permission before you provide personal information to the Council through our website. Users without parental or guardian consent are not allowed to provide us with personal information.

Contacts

If you believe that we have not followed the principles of this privacy statement or would like to comment, please contact us.